MUNICIPAL SEXUAL  HARASSMENT  TRAINING

Chicago Sexual Harassment Training Requirements

As of July 1, 2022, employers in the City of Chicago are mandated by section 6-10-040 of the Human Rights Ordinance to provide sexual harassment prevention training. This groundbreaking ordinance requires 1 hour of training for nonsupervisory employees, 2 hours for supervisors and managers, and 1 hour of bystander training for all employees annually, setting a new standard in the United States.

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Chicago Municipal Training Requirements

On July 1, 2022, a Chicago Municipal Ordinance went into effect, strengthening training requirements for employers operating within the City. Chicago’s ordinance makes it the second major city to require enhanced training requirements over and above what is required under state law. 

What type of organization must provide training? All public and private organizations licensed to do business in Chicago (or with a work location in the City). 
What is the minimum number of employees for training to be required?  There is no minimum number of employees. 
How frequently must training be conducted?  Under Ordinance 2022-665, all required training must be provided annually. 
How soon must training be conducted? The Ordinance went into effect on July 1, 2022, and the first round of training must be completed by June 30, 2023, and every June 30 thereafter. 
What segments of the workforce must receive training? The Ordinance applies to all employees, as well as non-employee individuals working for the organization at a Chicago site (or remotely in Chicago), including gig employees, contractors, and interns. 
What is the minimum duration of training? Chicago has set a minimum of two hours of harassment training for managers and supervisors and one hour of harassment training for non-supervisory employees. Under the law, both categories must take an additional one hour of bystander training annually. 
What records must be kept following training? Employers are required to retain written records of compliance with the training component and record of the distribution of written policies to employees for “the longer of five years or the duration of any claim, civil action, or investigation.” 
What are potential penalties for failing to conduct training? Along with other legal remedies (damages, injunctive relief, attorney fees) stemming from the complaint, the City has increased the monetary penalty for non-compliance with the Ordinance from $500-1000 per violation to $5,000-$10,000 (Paid to the City). 
Are there any additional training elements required by the Chicago Ordinance?  The training must include the enhanced definitions of sexual harassment (including sexual violence and misconduct). 
Are there any policy or posting requirements under the Chicago Ordinance? 

Similar to many other states and municipalities, as of July 1, 2022, Chicago employers must have a written policy prohibiting sexual harassment. The policy requirement has many of the familiar elements to those with employees working elsewhere. 

Specifically, the written policy must contain: 

 
  • A statement that harassment is illegal in Chicago; 
 
  • The definition of harassment as stated above; 
 
  • The requirement that all employees participate in sexual harassment prevention training annually; 
 
  • The temporal requirements for training (one hour for employees; two hours for managers); 
 
  • Examples of conduct that constitute sexual harassment; 
 
  • Details on how an individual can report an allegation of sexual harassment (including confidential reports and how to report internally and to legal and governmental authorities); 
 
  • A statement that retaliation for making reports of harassment is illegal in Chicago. 
 Additionally, the written policy must be available in the employee’s primary language within the first week of starting employment, and a poster advising on the prohibition on sexual harassment must be displayed where all employees can see it. 

 

Syntrio can help your organization comply with the ever-changing sexual harassment training landscape.

Preview the U.S. Workplace Harassment and Discrimination Training Course

Don’t leave compliance to chance.

Access Syntrio’s “Harassment Training Requirements in the United States and U.S. Territories” brochure today and ensure your organization meets its obligations while promoting a culture of respect and equality.

Syntrio Harassment Training Requirements in the United States and the U.S. Territories

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